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TENDER FOR T20 WC for Catering Services

TENDER/QUOTATION FOR T20 World Cup 2016 for Match Days on 15th March 2016, 19th March 2016, 23rd March 2016, 24th March 2016, 26th March 2016, 28th March 2016 and 30th March 2016

 

Sealed Tender / Quotation are invited  for providing Catering services at Delhi & District Cricket Association (DDCA) situated at Ferozshah Kotla, New Delhi – 110002 from reputed firms/agencies/companies having valid licenses and sanctions and shall have experience in the field of providing catering services / foot items for a minimum period of two years, to quote their best offers in SEALED COVERS for T20 World Cup 2016 matches to be held at DDCA, Ferozshah Kotla Grounds, New Delhi on 15th March 2016, 19th March 2016, 23rd March 2016, 24th March 2016, 26th March 2016,28th March 2016 and 30th March 2016.

 

The Company is required to give the following details:-

 

COMPANY/FIRM PROFILE

 

Name of the Company/Firm and complete registered address

 

 

Legal Status (Individual, Sole Proprietary firm, Hindu Undivided Family (HUF) business, Partnership firm, Consortium, Joint Venture, Limited Company or Corporation)

 

Status of the signatory of the applicant

 

Has your company/firm ever changed its name any time? If so, when, the earlier name and the reason thereof?

 

Name, Designation and Tel. No(s) of the Contact

Person

-Fax No(s)

-E-mail address

 

Year of commencement of Business

 

Statutory Details

(Photocopy duly signed to be attached)

- Registration No. of the Firm

- PAN

- EPF – Registration No.

- ESI Registration No.

- Service Tax, VAT/CST Registration No.

- Name & Address of Bankers alongwith Current Account Details

 

 

 (Rs. In Lakhs)

Details of annual financial turnover (gross)

 

FY 2013 – 2014

FY 2014 - 2015

 

 

 

 

 

INSTRUCTIONS TO THE APPLICANT

 

  1. Please read the Terms & Conditions carefully before filling up the document.

 

  1. Incomplete Documents will be rejected. It is in the interest of perspective applicant that they may inspect the proposed premises before submitting the bid.

 

  1. DDCA has a requirement of meals (dinner), high tea, food boxes /snack boxes on Match days as under :

 

New Club House

 

Date

Players High Tea

Player’s Dinner

Dinner

High Tea

Food Boxes / Snack Boxes

15th March 2016

0

70

230

0

40

19th March 2016

70

0

0

230

40

23rd March 2016

70

0

0

650

100

24th March 2016

70

0

0

230

40

24th March 2016

0

70

230

0

40

26th March 2016

70

0

0

 

250

40

26th March 2016

0

70

810

0

100

28th March 2016

0

70

810

0

100

30th March 2016

70

0

0

350

60

30th March 2016

0

70

1120

0

100

Total

350

350

3200

1710

660

 

Old Club House

 

Date

Lunch for Press

Dinner

High Tea

Food Boxes / Snack Boxes

15th March 2016

0

250

0

415

19th March 2016

150

0

250

415

23rd March 2016

150

0

375

775

24th March 2016

150

0

250

415

24th March 2016

0

300

0

415

26th March 2016

150

0

 

250

415

26th March 2016

0

400

0

775

28th March 2016

0

400

0

775

30th March 2016

150

0

300

645

30th March 2016

0

450

0

1690

Total

750

1800

1425

6735

 

The vendors may quote separately for catering in the New Clubhouse

and Old Clubhouse as per requirements given above.  The vendor may quote for catering for both or one only i.e. for either of the New Clubhouse or Old Clubhouse.

 

Please note that the final requirements may have variation depending on the guidelines of BCCI / ICC / Sale of tickets etc. The exact requirement will be given 2 days before each match.

 

  1. The Menu for players for both High Tea and Dinner  and Lunch for the Press will be as per BCCI / ICC guidelines and may be obtained from DDCA office.

 

  1. The Dinner shall include 2 non-veg dishes, 3 vegetarian dishes, Raita, Salad, 2 desserts etc.

 

  1. High Tea shall include at least 2 sweets and 3 snacks (like patties, cutlets, samosas, sandwhiches etc).

 

  1. The vendors may suggest alternative menus for Points 5 & 6 above with costs.

 

  1. Food boxes and Thalis / Snack Boxes will be vegetarian and vendors may suggest alternative menus along with costs.

 

  1. The applicant should be in the business of providing catering services for a minimum period of two years as on 2nd March 2016.

 

Other Terms & Conditions:

 

  1. The necessary details / clarification if any can be obtained from DDCA Office.
  2. All quotations/ offers/ Tenders must be accompanied with D.D in favour of DDCA of Rs 5,00,000  along with Pan No. / Tin No. / Service Tax Number and I.D Proof with company / Organisation/ Firm’s details of Registration, Memorandum & Articles, Partnership / proprietorship details as the case may be. The said amount shall be retained by DDCA as an interest free security deposit.
  3. The payment for the services provided by the applicant shall be made within 30 working days after the conclusion of the final match.
  4. DDCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions or effect any other change in items, terms and conditions.
  5. The envelopes containing quotations SUPERSCRIPED with the name of item is to be addressed to Administrator Delhi & District Cricket Association, Ferozshah Kotla Grounds New Delhi-110002 may be dropped in a box kept in the Administrative office of DDCA during office hours 10 A.M TO 5 P.M.
  6. The quotation must reach the office of the DDCA by MONDAY 7th MARCH 2016 BY 4 P.M which will be opened on the same day at 5 PM.
  7. The Incomplete quotations in any manner or lacking in any other respect will be summarily rejected.
  8. In the event another party is sought to be engaged as a supplier for the purposes of the tender, this may only be done by obtaining consent in writing of the Authorised official of DDCA.
  9. All disputes shall be subject to the jurisdiction of courts of Delhi.
  10. It is hereby clarified that all rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted.

 

The last date for submission of above Tender/Offer/ Quotation for T20 World Cup 2016 for Match Days on 15th March 2016, 19th March 2016, 23rd March 2016, 24th March 2016, 26th March 2016,28th March 2016 and 30th March 2016 at DDCA Ferozshah Kotla Grounds New Delhi is MONDAY 7th MARCH 2016 BY 4 P.M.

 

 

Mr. Chetan Chauhan                                                                    2nd March 2016

Working President, DDCA

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