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Tender for Warm up Match from 16th to 18th September 2016 for sale of rights to sell food items/snacks

TENDER/QUOTATION for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.

 

Sealed Tender / Quotation are invited for sale of rights to sell food items / snacks at Delhi & District Cricket Association (DDCA) situated at Ferozshah Kotla, New Delhi – 110002 from reputed firms/agencies/companies having valid licenses and sanctions who shall have experience in the field of selling food items / snacksfor a minimum period of two years, to quote their best offers in SEALED COVERS for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.

 

The Company is required to give the following details:-

 

COMPANY/FIRM PROFILE

 

Name of the Company/Firm and complete registeredaddress

 

 

Legal Status (Individual, Sole Proprietary firm, HinduUndivided Family (HUF) business, Partnership firm,Consortium, Joint Venture, Limited Company or Corporation)

 

Status of the signatory of the applicant

 

Has your company/firm ever changed its name anytime? If so, when, the earlier name and the reasonthereof?

 

Were you or your company ever required to suspend food items / snacks services for a period of more than 06 monthscontinuously after you have commenced the business of providing food items / snacks services? If so, give the name of the contract andreasons thereof.

 

Name, Designation and Tel. No(s) of the Contact

Person

-Fax No(s)

-E-mail address

 

Year of commencement of Business

 

Statutory Details

(Photocopy duly signed to be attached)

- Registration No. of the Firm

- PAN

-Copy of last ITR filed with Income Tax Office

- EPF – Registration No.

- ESI Registration No.

- Service Tax, VAT/CST Registration No. along with copy of registration certificate

- Name & Address of Bankers alongwith CurrentAccount Details with photocopy of cancelled cheque.

 

 

 (Rs. In Lakhs)

Details of annual financial turnover (gross)

 

FY 2014 - 2015

FY 2015 - 2016

 

 

 

 

 

 

INSTRUCTIONS TO THE APPLICANT

 

  1. Please read the Terms & Conditions carefully before filling up the document.

 

  1. Incomplete Documents will be rejected. It is in the interest of perspective applicant that they may inspect the proposed premises before submitting the bid.

 

  1. DDCA reserves the right to obtain feedback from the previous/present clients of the applicant and also depute its team(s) to inspect the site(s) at present contract(s) for on the spot first-hand information regarding the maintenance and other catering related services provided by the applicant. The decision of the DDCA in this regard will be final and binding on all bidders.

 

  1. The applicant should be in in the business of providing catering services /sale of snacks for a minimum period of two years as on 31st July, 2016.

 

  1. The items to be sold may inter alia include vegetable patties, vegetable sandwiches, vegetable burgers, kathi rolls, vegetable chowmien, samosas, hot maggi, paobhaji, rajma/chole rice, chollebhature, stuffed kulchas, vegetable biryani, tea, ice cream, bottled water (Aquafina only) etc.The vendors may include any other items subject to approval of DDCA. Water &Softdrink will be arranged by the caterer at MRP only.

 

  1. The list of items to be sold along with their cost should be furnished in the Bid.

 

  1. The vendor will clearly mention the sum he agrees to pay in consideration for the grant of rights to sell the food items.

 

  1. Only non-branded items will be sold as per the guidelines of BCCI. If any branded items is proposed to be sold, prior approval of DDCA will be necessary.

 

  1. DDCA has the following capacity in the following wings on Match Days:–

 

(a)  For 2000 persons on the stands

Bids are invited from the reputed vendors to provide quotes for securing the right to sell the approved itemsfor each of the stalls or for all the stalls.

The rates of edibles sought to be provided should be given in the bid. The rates provided in the bid are subject to approval by the tendering committee of DDCA.

  1. The applicant shall ensure that all statutory compliances are in place for their personnel.

 

  1. All statutory taxes/fees of any kind shall be borne by the applicant.

 

Other Terms & Conditions:

 

  1. The necessary details / clarification if any can be obtained from DDCA Office.
  2. All quotations / offers/ Tenders should be on Company / Firms or Organisation Letter Head with logo.
  3. All quotations / offers/ Tenders must be accompanied with D.D in favour of DDCA for 10% of Bid amount along with Pan No. / Tin No. / Service Tax Number and I.D Proof with company / Organisation/ Firm’s details of Registration, Memorandum & Articles, Partnership / proprietorship details as the case may be. The said 10% of the bid amount shall be retained by DDCA as an interest free earnest money deposit.
  4. DDCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions or effect any other change in items, terms and conditions.
  5. The envelopes containing quotations SUPERSCRIPED with the name of item is to be addressed to Administrator Delhi & District Cricket Association, Ferozshah Kotla Grounds New Delhi-110002 may be dropped in a box kept in the Administrative office of DDCA during office hours 10 A.M TO 5 P.M.
  6. F.                 The quotation must reach the office of the DDCA by SATURDAY 10TH September 2016 BY 4 P.M which will be opened on the same day.
  7. The Incomplete quotations in any manner or tenders not accompanied by 10% bid amount in the form of Demand Draft in favour of DDCA or lacking in any other respect will be summarily rejected.
  8. In the event another party is sought to be engaged as a supplier for the purposes of the tender, this may only be done by obtaining consent in writing of the Authorised official of DDCA.
  9. All disputes shall be subject to the jurisdiction of courts of Delhi.
  10. It is hereby clarified that all rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted.

 

 

 

 

Mr. Sunil Jain                                                                                  07 th September, 2016

Chairman, Tender Committee

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