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Tender for Warm up Match from 16th to 18th September 2016 for providing tent services on hire basis

TENDER/QUOTATION for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.



Sealed Tender / Quotation are invited for providing tent services on hire basis at Delhi & District Cricket Association (DDCA) situated at Ferozshah Kotla, New Delhi – 110002 from reputed firms/agencies/companies having valid licenses and sanctions and shall have experience in the field of tent services for a minimum period of two years, to quote their best offers in SEALED COVERS for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.


The Company is required to give the following details:-




Name of the Company/Firm and complete registeredaddress



Legal Status (Individual, Sole Proprietary firm, HinduUndivided Family (HUF) business, Partnership firm,Consortium, Joint Venture, Limited Company or Corporation)


Status of the signatory of the applicant


Has your company/firm ever changed its name anytime? If so, when, the earlier name and the reasonthereof?


Were you or your company ever required to suspend tent services for a period of more than 06 months continuously after you have commenced the business of providing tent services? If so, give the name of the contract andreasons thereof.


Name, Designation and Tel. No(s) of the Contact


-Fax No(s)

-E-mail address


Year of commencement of Business


Statutory Details

(Photocopy duly signed to be attached)

- Registration No. of the Firm


-Copy of last ITR filed with Income Tax Office

- EPF – Registration No.

- ESI Registration No.

- Service Tax, VAT/CST Registration No. along with copy of registration certificate

- Name & Address of Bankers alongwith CurrentAccount Details with photocopy of cancelled cheque.



 (Rs. In Lakhs)

Details of annual financial turnover (gross)


FY 2014 - 2015

FY 2015 - 2016






  1. Please read the Terms & Conditions carefully before filling up the document.


  1. Incomplete Documents will be rejected. It is in the interest of perspective applicants that they may inspect the proposed premises before submitting the bid.


  1. DDCA reserves the right to obtain feedback from the previous/present clients of the applicant and also depute its team(s) to inspect the site(s) at present contract(s) for on the spot first-hand information regarding the maintenance and other tent related services provided by the applicant. The decision of the DDCA in this regard will be final and binding on all bidders.


  1. The applicant should be in the business of providing tent services for a minimum period of five years as on 31st July, 2016.


  1. DDCA has a requirement of the following on all match days–


(a)              Chairs, sofas, tables etc..

(b)             Medical Room

(c)              DDMA control rooms

(d)             Baggage Scanners Location

  1. The applicant shall ensure that all statutory compliances for its personnel are its responsibilities.
  2. All statutory taxes/fees of any kind shall be borne by the applicant.


Other Terms& Conditions:

  1. The necessary details / clarification if any can be obtained from DDCA Office.
  2. All quotations / offers/ Tenders should be on Company / Firms or Organisation Letter Head with logo.
  3. All quotations / offers/ Tenders must be accompanied with D.D of 10% of Bid amount along with Pan No. / Tin No. / Service Tax Number and I.D Proof with company / Organisation/ Firm’s details of Registration, Memorandum & Articles, Partnership / proprietorship details as the case may be. The said 10% of the bid amount shall be retained by DDCA as an interest free security deposit.
  4. The payment for the services provided by the applicant shall be made within 30 working days after the conclusion of the match.
  5. DDCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions or effect any other change in items, terms and conditions.
  6. The envelopes containing quotations SUPERSCRIPED with the name of item is to be addressed to Administrator Delhi & District Cricket Association, Ferozshah Kotla Grounds New Delhi-110002 may be dropped in a box kept in the Administrative office of DDCA during office hours 10 A.M TO 5 P.M.
  7. G.                The quotation must reach the office of the DDCA by Saturday 10th SeptemberBY 4P.M which will be opened on the same day.
  8. The Incomplete quotations in any manner or tenders not accompanied by 10% bid amount in the form of Demand Draft or lacking in any other respect will be summarily rejected.
  9. In the event another party is sought to be engaged as a supplier for the purposes of the tender, this may only be done by obtaining consent in writing of the Authorised official of DDCA.
  10. All disputes shall be subject to the jurisdiction of courts of Delhi.
  11. It is hereby clarified that all rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted.




Mr. Sunil Jain                                                                                  07 th September, 2016

Chairman, Tender Committee


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