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Tender for Warm up Match from 16th to 18th September 2016 for providing Catering services

TENDER/QUOTATION for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.

 

 

 

Sealed Tender / Quotation are invited for providing Catering services at Delhi & District Cricket Association (DDCA) situated at Ferozshah Kotla, New Delhi – 110002from reputed firms/agencies/companies having valid licenses and sanctions and shall have experience in the field of providing catering services / food items for a minimum period of two years, to quote their best offers in SEALED COVERS for the Warm up Match between Mumbai & New Zealand from 16th to 18th September 2016 at Ferozshah Kotla Ground.

 

 

 

The Company is required to give the following details:-

 

 

 

COMPANY/FIRM PROFILE

 

Name of the Company/Firm and complete registeredaddress

 

 

Legal Status (Individual, Sole Proprietary firm, HinduUndivided Family (HUF) business, Partnership firm,Consortium, Joint Venture, Limited Company or Corporation)

 

Status of the signatory of the applicant

 

Has your company/firm ever changed its name anytime? If so, when, the earlier name and the reasonthereof?

 

Were you or your company ever required to suspend Catering services for a period of more than 06 months continuously after you have commenced the business of providing catering services? If so, give the name of the contract andreasons thereof.

 

Name, Designation and Tel. No(s) of the Contact

Person

-Fax No(s)

-E-mail address

 

Year of commencement of Business

 

Statutory Details

(Photocopy duly signed to be attached)

- Registration No. of the Firm

- PAN

-Copy of last ITR filed with Income Tax Office

- EPF – Registration No.

- ESI Registration No.

- Service Tax, VAT/CST Registration No. along with copy of registration certificate

- Name & Address of Bankers alongwith CurrentAccount Details with photocopy of cancelled cheque.

 

 

 

 

 (Rs. In Lakhs)

 

Details of annual financial turnover (gross)

 

FY 2014 - 2015

FY 2015 - 2016

 

 

 

 

 

 

 

 

 

 

INSTRUCTIONS TO THE APPLICANT

 

 

 

  1. Please read the Terms & Conditions carefully before filling up the document.

 

 

 

  1. Incomplete Documents will be rejected. It is in the interest of perspective applicant that they may inspect the proposed premises before submitting the bid.

 

 

 

  1. DDCA has a requirement of meals, high tea, food boxes /snack boxes on Match days as under :

 

 

 

  • Players Area           :           Breakfast, Lunch, Tea & Hi-tea after the Match. (No of PAX :75)
  • MEDIA: Breakfast, Lunch & Hi-tea after the Match. (No of PAX :50)
  • PHOTOGRAPHERS : LUNCH AND SNACKS/ THALI (FOOD BOXES -25 NO’S)
  • POLICE : THALI/FOOD BOXES (400 PERSONS)
  • EXECUTIVE MEMBERS : LUNCH & HI-TEA (50 PERSON’S APPROX)

 

 

 

 

 

Please note that the final requirements may have variation depending on the guidelines of BCCI.

 

 

 

  1. The Menu for the New Zealand Team (25 Approx) players for both High Tea and Lunchwill be as per BCCI guidelines and may be obtained from DDCA office.

 

 

 

  1. The Meal for others /Media shall include 2 non-veg dishes, 3 vegetarian dishes, Raita, Salad, 2 desserts etc.

 

 

 

  1. High Tea shall include at least 2 sweets and 3 snacks (like patties, cutlets, samosas, sandwhichesetc).

 

 

 

  1. The vendors may suggest alternative menus for Points 5 & 6 above with costs.

 

 

 

  1. Food boxes for photographers & police(Thalis/ Snack Boxes) will be vegetarian and vendors may suggest alternative menus along with costs.

 

 

 

  1. The applicant should be in the business of providing catering services for a minimum period of two years as on 31st July 2016.

 

 

 

Other Terms& Conditions:

 

 

 

  1. The necessary details / clarification if any can be obtained from DDCA Office.
  2. All quotations/ offers/ Tenders must be accompanied with D.D in favour of Delhi & District Cricket Association of 10% of bid amount along with Pan No. / Tin No. / Service Tax Number and I.D Proof with company / Organisation/ Firm’s details of Registration, Memorandum & Articles, Partnership / proprietorship details as the case may be. The said amount shall be retained by DDCA as an interest free security deposit.
  3. The payment for the services provided by the applicant shall be made within 30 working days after the conclusion of the final match.
  4. DDCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions or effect any other change in items, terms and conditions.
  5. The envelopes containing quotations SUPERSCRIPED with the name of item is to be addressed to Administrator Delhi & District Cricket Association, Ferozshah Kotla Grounds New Delhi-110002 may be dropped in a box kept in the Administrative office of DDCA during office hours 10 A.M TO 5 P.M.
  6. The quotation must reach the office of the DDCA by Monday12th September 2016 BY 4 P.M which will be opened on the same day.
  7. The incomplete quotations in any manner or lacking in any other respect will be summarily rejected.
  8. In the event another party is sought to be engaged as a supplier for the purposes of the tender, this may only be done by obtaining consent in writing of the Authorised official of DDCA.
  9. All disputes shall be subject to the jurisdiction of courts of Delhi.
  10. It is hereby clarified that all rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted.

 

 

 

 

 

 

 

Mr. Sunil Jain                                                                                  07 th September, 2016

 

Chairman, Tender Committee

 

 

 

 

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