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TENDER FOR TENT SERVICES , ODI ON 20TH OCT 2016

TENDER/QUOTATION FOR INDIA VS NEW ZEALAND ONE DAY INTERNATIONAL MATCH ON 20TH October 2016 TO BE HELD AT FEROZESHAH KOTLA GROUND, DDCA.

 

Sealed Tender / Quotation are invited for providing tent services on hire basis at Delhi & District Cricket Association (DDCA) situated at Ferozshah Kotla, New Delhi – 110002 from reputed firms/agencies/companies having valid licenses and sanctions and shall have experience in the field of tent services  for a minimum period of two years, to quote their best offers in SEALED COVERS for India vs. New Zealand one day International match on 20th October 2016 to be held at Ferozeshah kotla ground, DDCA. (Match Start Timings: 13:30 IST)

 

The Company is required to give the following details:-

 

COMPANY/FIRM PROFILE

 

Name of the Company/Firm and complete registered address

 

 

Legal Status (Individual, Sole Proprietary firm, Hindu Undivided Family (HUF) business, Partnership firm, Consortium, Joint Venture, Limited Company or Corporation)

 

Status of the signatory of the applicant

 

Has your company/firm ever changed its name any time? If so, when, the earlier name and the reason thereof?

 

Were you or your company ever required to suspend tent services for a period of more than 06 months continuously after you have commenced the business of providing tent services? If so, give the name of the contract and reasons thereof.

 

Name, Designation and Tel. No(s) of the Contact

Person

-Fax No(s)

-E-mail address

 

Year of commencement of Business

 

Statutory Details

(Photocopy duly signed to be attached)

- Registration No. of the Firm

- PAN

- EPF – Registration No.

- ESI Registration No.

- Service Tax, VAT/CST Registration No.

- Name & Address of Bankers along with Current Account Details

 

 

(Rs. In Lakhs)

Details of annual financial turnover (gross)

 

FY 2014 - 2015

FY 2015 - 2016

 

 

 

 

INSTRUCTIONS TO THE APPLICANT

  1. Please read the Terms & Conditions carefully before filling up the document.

 

  1. Incomplete Documents will be rejected. It is in the interest of perspective applicants that they may inspect the proposed premises before submitting the bid.

 

  1. DDCA reserves the right to obtain feedback from the previous/present clients of the applicant and also depute its team(s) to inspect the site(s) at present contract(s) for on the spot first-hand information regarding the maintenance and other tent related services provided by the applicant. The decision of the DDCA in this regard will be final and binding on all bidders.

 

  1. The applicant should be in the business of providing tent services for a minimum period of five years as on 30th September, 2016.

 

  1. DDCA has a requirement of the following on the match day–

 

(a)              Chairs, sofas, tables, barricades, mobile toilets etc.

(b)             Air-conditioned police control rooms

(c)              DDMA control rooms

(d)             Requirements of the Media and TV/Broadcast.

Scope of Work

Scope of Work INCLUDES The Tent keeping services as per the requirement of the DDCA, Police and the Media. These shall be at least as per the standard and requirement of the services provided at the last T20 matches in the Stadium. The Service Provider has to provide inter-alia the following:-

ONE:-

(a)  Chairs with cover (for entire inner-outer stadium wherever required)

(b)  Sofas (for entire stadium wherever required)

(c)  Tables, Frill and tables sheets (for entire stadium wherever required)

(d)  Barricades, (From Gate 1 to 18-Inner Peripheries’, and in other areas as required by the Police))

(e)  Over bridges Machans for Police Personnel

(f)   Mobile Toilets (for entire inner-outer stadium wherever required)

(g)  Air-Conditioners For Police Control Rooms, Media Satellite Rooms, DDMA Control Room, CCTV Control Room, Kotla Lounge.

(h)  Tents for police personnel;

(i)    Air-conditioned Police Control Rooms; and

(j)    DDMA Control Rooms

(k)  Storage Room For Media

(l)    Hill ‘A’ and ‘B’ Complete Work

(m) Old Club House

(n)  Kotla Lounge

(o)  New Club House (corporate Boxes, DDCA Lounge, For Kitchen Area)

(p)  Canopies for X-Ray for Baggage Scanner Inner and outer Peripheries Gate No. 1 to 18.

(q)  Ladies Checking De-coder

(r)   Sight screens on ends of Pitch.

(s)   Complete Lighting work for the entire stadium (inner-outer area (lighting will commence two days before the match day with silent generator with diesel.

(t)    Police briefing area (at parking lot) & for extra personnel’s.

 

TWO:-

            TV BROADCAST & MEDIA CENTRE REQUIREMENTS

S.NO

DESCRIPTION

QTY

REMARKS

  1. 1.     

Chairs without Arms

350

Good quality chairs but not tent chairs

  1. 2.     

Tables

55

With good table clothes

  1. 3.     

Tables for Photographers / Press Conference/ Business Centre / Catering

50 (Exhibition)

Not Tent Tables

  1. 4.     

Round Tables with chairs at Media Lounge

12 + 80 chairs

 

  1. 5.     

Carpet at Media Centre & Commentary Boxes

 

5 –A) (a) Partition to be made with tressbars at the Media Centre.

          (b) Roof Top Ceiling on the Catering Area.

          (c) Provision of Business centre with proper Barricading & Lights.

          (d) 12 Sofa Sets ( 2 seater) with 4 Centre Tables for Media Lounge.

          (e) P.A System at the Press Conference Area with 16 Audio Splitters. 

 

 

Synthetic Carpets

  1. 6.     

Revolving Chairs for commentators & Producers

8 + 2 =10

 

  1. 7.     

Star Sports Studio at Wellingdon Pavilion  (At the middle)

18 x 15 feet with a height of 12 feet.

With proper sound and weather proofing plus 2x2 ton split or tower A/C fully carpeted on platform.

  1. 8.     

Press Conference Room

 

Raised Platform with Two tables & 3 chairs plus 1 Raised platform at the back for TV Broadcast.

  1. 9.     

Air Conditioner

 

15 Tons each in two TV control rooms. Kindly follow the BCCI TV Report.

10.   

AUDIO 5.1 SET UP ROOM

 

Kindly follow the BCCI TV. Report.

11.   

STORAGE ROOM

 

Water proof (Area 800 Sq.feet) with lights between gate No. 6 & 7 with proper gate (Lock & Key)

12.   

WOODEN RAMPS

 

Needs to be built at the entrance of TV control rooms to roll in heavy equipment.

13.   

PLATFORMS

2 platforms 6 x 6 feet wide and 1 feet high platform for slips camera positions

 

14.   

GENERATORS

 

Proper barricading at the generators parking area.

15.   

SATELLITE ROOM

A room of 12 feet x 12 feet needs to be created with 2 x 2 Ton Split A/C with pedestal fans and raw power points (Inside Gate No-7 at the back of Hill A )

 

 

 

  1. The applicant may quote for the total work (One & Two above)  or separately for the Media/TV Broadcast which is a specialized work
  2. The applicant shall ensure that all statutory compliances for its personnel are its responsibilities.
  3. All statutory taxes/fees of any kind shall be borne by the applicant.

 

Other Terms& Conditions:

  1. The necessary details / clarification if any can be obtained from DDCA Office.
  2. All quotations / offers/ Tenders should be on Company / Firms or Organisation Letter Head with logo.
  3. All quotations / offers/ Tenders must be accompanied with D.D of 10% of Bid amount along with Pan No. / Tin No. / Service Tax Number and I.D Proof with company / Organisation/ Firm’s details of Registration, Memorandum & Articles, Partnership / proprietorship details as the case may be. The said 10% of the bid amount shall be retained by DDCA as an interest free security deposit.
  4. The payment for the services provided by the applicant shall be made within 30 working days after the conclusion of the match.
  5. DDCA reserves its right to accept or reject any of the offers or cancel all offers and also modify conditions or effect any other change in items, terms and conditions.
  6. The envelopes containing quotations SUPERSCRIPED with the name of item is to be addressed to Administrator Delhi & District Cricket Association, Ferozshah Kotla Grounds New Delhi-110002 may be dropped in a box kept in the Administrative office of DDCA during office hours 10 A.M TO 5 P.M.
  7. The quotation must reach the office of the DDCA by Wednesday12TH October 2016BY 11A.M which will be opened on the same day.
  8. The Incomplete quotations in any manner or tenders not accompanied by 10% bid amount in the form of Demand Draft or lacking in any other respect will be summarily rejected.
  9. In the event another party is sought to be engaged as a supplier for the purposes of the tender, this may only be done by obtaining consent in writing of the Authorised official of DDCA.
  10. All disputes shall be subject to the jurisdiction of courts of Delhi.
  11. It is hereby clarified that all rights granted pursuant to the Tender are valid only for this match. No future rights are sought to be granted.
  12. That the service provider is not the member of the DDCA.

 

The last date for submission of above Tender/Offer/ Quotation for India vs. New Zealand one day International match on 20th October 2016 to be held at Ferozeshah kotla ground, DDCA is 12th October 2016 BY 11 A.M. 

 

 

 

Mr. Chetan Chauhan                                                                    6th October, 2016

Vice President, DDCA

 

 

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